Regulations And Policies Regarding The Virus Countermeasures

Note: The following is translated from the original Japanese document. The original document may supersede any part of the translation below, and may be invoked at any time.

For the JMoF 2022 convention, regulations and policies regarding virus countermeasures have been established by the JMoF Executive Committee (hereafter “we”, “us”) as a measure against the Novel Coronavirus disease (COVID-19). For those wishing to participate in JMoF 2022, you will have the responsibility of periodically checking, fully understanding, and following these regulations. Please pre-register only after agreeing to these and other regulations mentioned, such as the participation regulations.

These regulations are broken into six sections, “1. General Rules”, “2. Before Participating”, “3. Before Coming to the Convention”, “4. When Coming to and Entering the Convention (Temperature Check)”, “5. When Participating”, and “6. After Participating”.

1. General Rules

Code of Conduct

When participating in JMoF 2022, please thoroughly practice virus countermeasures. Regardless of whether it’s before, during, or after the convention, please keep the following things in mind and be mindful of your actions, especially when in meetings or parties.

  • Avoid the 3 Cs (Closed spaces, crowded places, and close-contact settings)
  • Wear a mask correctly (to be able to better prevent infection spread)
  • Refrain from loud voices
  • Visit shops and restaurants that have established virus countermeasures
  • Split up your party when eating at restaurants
  • Thorough disinfecting of the hands and fingers
  • Avoid large numbers of people or extended periods of time when eating
  • Refrain from excessive alcohol intake
  • Limit eating and excessive movement outside of your home or place of stay

Note: For details how to wear a mask correctly, please watch the video: World Health Organization (WHO) “How to wear a fabric mask”.

Liability Waiver

  • Even in the event that your JMoF 2022 participation privilege is revoked or refused, or if JMoF 2022 is canceled, the refunding of the Pre-Registration fee (donations included), Changing Room usage fee, and Dealer’s Room exhibition fee will be handled according to the rules outlined in the “About Refunds” section of the “Information Complying with the Japanese Specified Commercial Transactions Act)” page.
  • If there is a change in the requests or guidelines from the government and local entities, there is a possibility these regulations will be revised.
  • In the event of a change in the requests or guidelines from the government and local entities, or if the situation becomes where these regulations cannot be upheld, events or JMoF 2022 as a whole may be cancelled.

2. Before Participating

Before the convention starts, along with the “Code of Conduct” outlined in the “1. General Rules” section, please also follow the below requests.

  • Please download The Novel Coronavirus Contact Confirmation App “COCOA” onto your smartphone, and have it so that you are able to be notified if you have had contact with a person confirmed positive for Coronavirus.
  • From December 24th, 2021 (Fri., 15 days before JMoF 2022) onwards, please fill out the designated Health Management Checklist every day. Please use the below link to download it, and print it out on A4 paper.
  • Please have the Health Management Checklists on hand to present to the staff in the event that they instruct you to submit them on the days of the convention.
  • The disinfectants used at the venue will be mainly alcoholic in nature. For those with an alcohol allergy, or for those who find alcoholic-based disinfectants hard to use, please bring along and use your own alcohol-free disinfectant.

3. Before Coming to the Convention

Before coming to the convention, please review the following points. If even one of these applies to you, please without exception do not come to the convention or participate.

Contact Check

  • Having a family member or physically-close friend/acquaintance contract, or suspected of contracting the Novel Coronavirus disease.
  • Having close contact with someone on or after December 24th, 2021 (Fri.) who had tested positive for the Novel Coronavirus disease.
  • On or after December 24th, 2021 (Fri.), for any country/area that the Japanese Government has imposed a Travel Ban on, or a country/area that the Japanese Government has deemed to require a quarantine period for:
    • Having entered Japan from one of the above areas.
    • Having entered Japan while being a resident of one of the above areas.
    • Having close contact with an individual who had entered Japan from one of the above areas.
    • Having close contact with an individual who is a resident of one of the above areas.

Health Check

  • Taking your temperature and finding it to be at or over 37.5℃, or, having a fever of 37.5℃ or over for three consecutive days on or after December 24th, 2021 (Fri.)
  • Having symptoms like a cough, sore throat, or loss of taste, etc.

4. When Coming to and Entering the Convention (Temperature Check)

When coming to the venue, along with the “Code of Conduct” outlined in the “1. General Rules” section, please follow the following virus countermeasures.

  • If using public transportation, please try to plan to avoid peak or busy times.
  • If sharing a car with many riders, please make sure to do things like properly ventillate the vehicle.

Temperature Check

When entering the venue or participating in the convention, you will need to undergo a temperature check at the following times.

Temperature Check For those staying in the Venue Hotel

  • Date & Time: January 8th, 2022 (Sat./1st Day) 6:30 - 9:00, January 9th, 2022 (Sun./2nd Day) 6:30 - 9:00
  • Location: Breakfast Space (Holiday Hall only)

Temperature Check for Others

  • Date & Time: January 8th, 2022 (Sat./1st Day) 9:00 - 10:00, January 9th, 2022 (Sun./2nd Day) 9:00 - 10:00
  • Location: Holiday Hall Lobby

Note: For those who are unable to participate in the above temperature checks, please receive a temperature check at the JMoF reception.

About the Temperature Check

  • After it is confirmed that your temperature is less than 37.5℃, you will receive a “Check Completed” sticker. Please apply this sticker to the specified space on your convention badge.
  • If your temperature is at or over 37.5℃, you will be unable to enter the venue or participate any further in the convention.
  • Even if your temperature is less than 37.5℃ on the first day, if your temperature is at or over 37.5℃ on the second day, you will not be allowed to enter the venue or participate in the convention.
  • If it is determined that your physical condition is poor, whether due to the temperature check or otherwise, you may not be allowed to enter the venue or participate in JMoF 2022.

5. When Participating

Before the convention starts, along with the “Code of Conduct” outlined in the “1. General Rules” section, please also follow the below requests.

Requests when Inside the Venue

  • When using the elevator, keep the amount of people in one less than 6.
  • As a general rule, eating and drinking are prohibited inside the venue. However, when inside the changing room and Headless Lounge, you will be able to bring and drink beverages that have a lid attached to them.
  • Please bring home your own garbage.
  • When joining spectator events, please do not leave your seat and keep distance between the performers.

Requests when Wearing a Fursuit

  • Please refrain from excessive contact when greeting with a fursuit, like hugging for an extended period of time.
  • Please refrain from long periods of conversation or photo-taking when facing each other (within 2 meters).
  • The borrowing or lending of fursuits, or necessary props for fursuits is prohibited.
  • Before and after wearing the fursuit, keep in mind the materials, and disinfect each part.
  • When wearing a fursuit, please wear a mask/balaclava/facemask, etc., and practice the virus countermeasures.

Note: For requests relating to the changing room, please see the “Changing Room” page. For requests relating to the Headless Lounge, please see the “Headless Lounge” page.

Requests when In the Dealer’s Room

  • To prevent the 3 Cs, we will implement a staggered entry system for the Dealer’s Room. Please follow any guidelines posted or staff instructions.
  • When waiting in a line, try to keep about a 1 meter distance from the others in line.
  • Please avoid any actions that heighten the risk for infection, such as excessive touching of the products.
  • Please use a money tray or whatever the dealer specifies when dealing with cash.

Note: For virus countermeasures, please refer to the “Important Notes” section of the “Dealer’s Room” page.

About Handling of Those in Poor Physical Condition

  • If any symptoms come up for you, ike a fever or cough, or if there is a participant who has symptoms develop, please notify nearby staff.
  • For the participant described above, we will ask about the temperature checks and symptoms, and check the Health Management Checklist forms in the First-Aid room.
  • If it’s suspected that it is the Novel Coronavirus disease, the above participant will not be allowed to participate in the rest of JMoF 2022. Please follow the instructions of Toyohashi City Health Care Center’s Consultation Center.

6. After Participating

Before the convention starts, along with the “Code of Conduct” outlined in the “1. General Rules” section, please also follow the below requests.

  • After participating in JMoF 2022, please prompty return home. For coronavirus countermeasures when commuting to and from the convention, please see “4. When Coming to and Entering the Convention (Temperature Check)”.
  • Please keep your Health Management Checklist forms for up to three weeks after JMoF 2022 (January 30th (Sun.), 2022), and if there is contact from the JMoF Executive Committee, please promptly submit these forms.
  • After participating in JMoF 2022, if you contract the Novel Coronavirus disease by January 23rd, 2022 (Sunday two weeks after the event), please immediately contact the JMoF Executive Committee at Contact Us.

Note: If there is a confirmed case of the Novel Coronavirus disease in the participants within 3 weeks after JMoF 2022 ends (January 30th, Sun.), there will be an investigation conducted to create a close-contact list.

Basic Virus Countermeasures Implemented at the Venue

  • Security staff will patrol the venue, and will give instruction if any instance of the "3 Cs" (closed spaces, crowded places, close-contact settings), loud voices, etc. are found.
  • Alcohol spray disinfectants will be placed at specific places inside the venue, and staff will check and refill the containers regularly.
  • About once every hour, the chairs, desks, doorknobs, etc. inside the venue will be regularly disinfected.
  • The convention space will be regularly ventillated, and the ventillation conditions will be monitored using a hygrometer (for measuring humidity) and a CO2 densitometer (for measuring CO2 concentrations).
  • Before and after an event, the event space will be disinfected.
  • There will be an entry limit implemented for each event in order to prevent crowding in the convention spaces.

Staff & Volunteer Virus Countermeasures

  • The JMoF Executive Committee will have the obligation to get each staff and volunteer member to submit a Health Management checklist form on each day of the convention.
  • All staff and volunteers will be distributed masks/faceguards, gloves, etc.
  • If any symptoms such as a fever or cough are discovered in staff or volunteers, their duties will be promptly halted, and they will be handled according to the instructions of Toyohashi City Health Care Center's Consultation Center.

Supplementary Rules

If there is a change in the requests or guidelines from the government and local entities, there is a possibility these policies will be revised.

About these Regulations and Policies

These regulations and policies have been independently established by us by referring to the following guidelines:

  • Aichi Prefecture: “Necessary Virus Countermeasures when Holding Events” (Japanese only)
  • General Incorporated Association - Japan Exhibition Association: “Exhibition Industry Guidelines for Preventing the Spread of COVID-19 Infection (Third Revise)”
  • DOUJIN JAPAN 2020: “Fancomic Sale Convention Guidelines under the Prevelance of the Novel Coronavirus disease (COVID-19)” (Japanese only)

In order to prevent the spread of the virus while having the convention go smoothly, we ask for everybody’s understanding and cooperation.

(Updated October 9th, 2021)