Privacy Policy

Note: The following is translated from the original Japanese document. The original document may supersede any part of the translation below, and may be invoked at any time.

The JMoF Executive Committee (hereafter: “we”, “us”, “our”) will treat your personal information submitted by email, online forms, etc. with the utmost care and security.

Personal Information We Collect and Store

We collect the following personal information:

  • When posting an inquiry: name, email address
  • When applying for events: name, email address, phone number or username/ID of alternative contact method
  • When using our website: cookies
  • Other information that we contacted you in advance and asked your permission for to use in any other specific way (details are shown below).

Usage of Personal Information

We collect personal information for the following purposes:

  • Responding to questions or concerns sent through email or by online form
  • Improving the user experience of this website
  • If we need to use your information in any other way, we will contact you in advance and ask for your permission. For these cases, we will only use your information within the scope of what was agreed to by both parties.

Note: We may provide personal information to a third party when requested to do so by the government or local entities, when necessary to protect human life, body, or property, or when particularly necessary to improve public health.

Note: We will not give away any of your personal information to a third party unless with explicit permission by you beforehand, or in cases where required by law.

Bases for Processing

The bases for us processing personal information are:

  • Cookie: To get consent from the data subject.
  • Others: To get what is necessary for our services.

About Transfer of Personal Information

  • Transfers of personal information from member states of the European Union (EU) take place without any specific authorization as well as from other countries or regions because Japan has received an adequacy decision from the European Commission.
    • As the UK has completed the relevant legal procedures to maintain the above effect, transfers of personal information from the UK also take place without any specific authorization.

Accessing, Modifications and Erasure of Personal Information

  • Regarding inquiries, event applications, and other information that we handle solely within the scope of the purposes of use notified to you in advance and consented to: please contact us via the “Contact Us” page.

Storage Period of Personal Information

  • Regarding inquiries, event applications, and other information that we handle solely within the scope of the purposes of use notified to you in advance and consented to: any personal information we collect for JMoF 2027 is stored for a maximum of two years and three months from the dates when JMoF 2027 was held, and it will be erased after this period. We will try to shorten this period as much as we can.

Regarding Site Security

This website’s communications are encrypted using SSL.

About Cookies

This website uses cookies for improvement of user experience.

  • Cookies are text files that record various information about how a user interacted with a website. They are referenced in order to make the services you use more convenient, and allow our provided services to be improved.
  • You are able to stop information gathering from cookies at any time. For more information, please visit the “All About Cookies” page.

External Services

In order to better manage this convention, part of our affairs incorporate external services. For more information regarding external services and their handling of personal information, please visit each official website’s respective Privacy Policy page.

Social Media (SNS)

Other Services

Other Inquiries

For questions or concerns regarding the usage of personal information you have provided, please send us a message through the “Contact” page.

(As of Jul. 25th (Sat.), 2026)